Set up an automatic reply
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Select File > Automatic Replies.
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In the Automatic Replies box, select Send automatic replies.
Optionally, set a date range for your automatic replies. This will turn off automatic replies at the date and time you enter for the end time. Otherwise, you'll need to turn off automatic replies manually.
Note: If you don't see Automatic Replies, use Rules and Alerts to set up your out-of-office message.
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On the Inside My Organization tab, type the response you want to send to teammates or colleagues while you are out of the office.
Note: Sending automatic replies to anyone outside my organization will send your automatic reply to every email, including newsletters, advertisements, and potentially, junk email. We recommend choosing My contacts only if you don't want to send automatic replies to anyone outside your organization.
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Select OK to save your settings.
Turn off automatic out-of-office replies
When Outlook is set up to send automatic replies, you'll see a message under the ribbon with this information. Select Turn off to disable automatic out-of-office replies. If you want to modify the dates for your automatic reply or the message sent, use the steps above to modify your settings.
Update your Automatic Replies on the Outlook mobile app
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You can update your Automatic Replies from Outlook for iOS or Outlook for Android. Click here to get the app and manage your Automatic Replies on the go. |
Troubleshooting: I don't see Automatic Replies
If you don't see Automatic Replies after selecting File, you're probably using a Gmail, Yahoo, or other POP or IMAP account that doesn't support the Outlook Automatic Replies feature. You can set up a rule that replies to incoming messages, but only if you leave Outlook running. For more information, see use rules to send an out of office message.
MS Teams Calling out of office tip
When turned ON, this feature can also be connected to your MS Teams Calling out-of-office voicemail:
MS Teams > Settings and more > Settings > Calls > Manage out-of-office voicemail > Check the When Outlook automatic replies are on setting. This way you only need to worry about turning on the Outlook out of office feature before leaving.