Hosting a Teams Meeting with Telephone Conference/Audio Bridge – Florida Gulf Coast University ITS

Scheduling a Microsoft Teams Session with Audio Bridge

Log into your webmail (https://outlook.com/fgcu.edu)
Go to your Calendar (Click on the “Calendar” icon on the bottom left [Figure 1])
Create a new event (Click “New event” at the top left)
1. Add a meeting title such as “Staff Meeting April 2020”
2. Invite your colleagues by adding their email addresses
3. Set the meeting for the time you would like
4. For the “Add online meeting” option, select “Teams meeting” (Figure 2).
5. Enter a description for your meeting.
  Note – When you have an audio bridge available, the call in information will automatically be added after you send the meeting.
Click “Send”

Recommended: Allowing callers to automatically join the conference and restrict presentation rights

Log into your webmail (https://outlook.com/fgcu.edu)
Go to the App Launcher (9 dots in the upper left corner) click on “All apps ->” and click on the Teams icon (Figure 3 & Figure 4)
Click on “Calendar” on the left side and locate your meeting that you scheduled (Figure 5)
Click on the “Meeting options” link (Figure 6)
Select “Everyone” for “Who can bypass the lobby?” (Figure 7)
If you wish to restrict people in the meeting from presenting, select the appropriate option from “Who can present?”
Click “Save”

Call the number in the meeting invite (Figure 8) and enter the meeting ID # from the same invite
When asked if you are the meeting organizer hit the * key
Enter your conference PIN and hit #. (If you do not know your conference PIN, you can reset it from the link in the meeting invite after logging in with your FGCU email address. [Figure 9])
Record your name and hit #
You will hear the confirmation that you are joining the meeting as a leader and will be placed into the conference. Attendees are now ready to participate.

Log into your webmail (https://outlook.com/fgcu.edu)
Go to the App Launcher (9 dots in the upper left corner) click on “All apps ->” and click on the Teams icon (Figure 3 & Figure 4)
Click on “Calendar” on the left side and locate your meeting that you scheduled (Figure 5)
Click on the “Join” button on the top right corner (Figure 10)
If you are asked to allow your camera or microphone, please click “Allow” (Figure 11)
1. You can turn on/off the camera and the microphone
2. If you are not using the correct camera, click on the “Devices” option and pick the correct device from the menu that appears
Once you are ready to start, click the “Join now” button (Figure 12)

Participants can join the meeting from the email invite that was sent or call in using the conference bridge number and conference ID that is provided in the email invitation (Figure 8)

If you chose to use the lobby feature and you are in your meeting, attendees will be ready to join. If an attendee tries to join, you will get a notification to admit them to the meeting. Click the “Admit” button when you are ready to start. (Figure 13)
You can mute participants by clicking on the ellipsis next to their name and selecting “mute”

If you would like to record the meeting, click on the ellipsis and select “Start recording” (Figure 14)
Repeat the above process to stop and select “Stop recording”
Your meeting will be available a short while after the meeting has concluded or you stopped the recording