Hosting a Teams Session

Hosting a Microsoft Teams Session with Your Class

1. Log into your webmail (https://outlook.com/fgcu.edu)
2. Go to your Calendar (Click on the “Calendar” icon on the bottom left [Figure 1])
3. Create a new event (Click “New event” at the top left)
   1. Add a meeting title such as “Biology Class Session for March 3^rd, 2020
   2. Invite your team mates using their email addresses, or your class using the CRN email address “crn” followed by your actual CRN #, then the current year, and the term code (01 spring, 05 summer, 08 fall), followed by @eagle.fgcu.edu
      Example: [e-mail]
   3. Set the meeting for the time you would like
   4. For the “Add online meeting” option, select “Teams meeting” (Figure 2)
   5. Enter a description for your meeting
4. Click “Send”

Joining your Virtual Meeting (Host)

1. Log into your webmail (https://outlook.com/fgcu.edu)
2. Go to the App Launcher (9 dots in the upper left corner) click on “All apps ->” and click on the Teams icon (Figure 3 & Figure 4)
3. Click on “Calendar” on the left side and locate your meeting that you scheduled (Figure 5)
4. Click on the “Join” button on the top right corner (Figure 6)
5. If you are asked to allow your camera or microphone, please click “Allow” (Figure 7)
   1. You can turn on/off the camera and the microphone
   2. If you are not using the correct camera, click on the “Devices” option and pick the correct device from the menu that appears
6. Once you are ready to start, click the “Join now” button (Figure 8)

Joining your Virtual Meeting (Guest)

• Participants can join the meeting from the email invite that was sent
• Participants do not need anything other than a web browser to join. If they would like to participate by speaking, they need a microphone

Conducting the Meeting

• Once you are in your meeting your team mates, or students will be ready to join. If a student tries to join, you will get a notification to admit them to the meeting.  Click the “Admit” button when you are ready to start. (Figure9)
• You can mute participants by clicking on the ellipsis next to their name and selecting “mute”

Recording the Meeting

• If you would like to record the meeting, click on the ellipsis and select “Start recording” (Figure 10)
• Repeat the above process to stop and select “Stop recording”
• Your meeting will be available a short while after the meeting has concluded or you stopped the recording

Sharing your Screen

• Click on the “Share” icon and click on the share option you would like, such as “Screenshare” (Figure 11)
• Select the option you want to use (Figure 12 & 13)
  • Your entire screen
  • Application window
  • Browser tab

Concluding your Meeting

• When you are done, select the “Hang up” icon

Figure1: Calendar icon in the webmail

Figure 2: Making a Teams meeting

Figure 3: Opening the App Launcher

Figure 4: Teams icon

Figure 5: Calendar icon in Teams

Figure 6: Joining the Teams meeting from Teams

Figure 7: Allowing Camera & Microphone

Figure 8: Joining the meeting

Figure 9: Admitting students

Figure 10: Record meeting

Figure 11: Screenshare

Figure 12: Desktop/Window sharing

Figure 13: Sharing options